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Onboarding Checklist · Recommended

Onboard, Screen, and Orient New Volunteers in One Form

Help your nonprofit onboard volunteers safely. Gather contact info, emergency contacts, background screening consent, and orientation records in one form.

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formbuilder.ai/f/nonprofit-new-volunteer-orientation-background-screening-onboarding-checklist

Nonprofit New Volunteer Orientation & Background Screening Onboarding Checklist

Full Legal Name

· · ·

Email Address

· · ·

Mobile Phone Number

· · ·

Submit

The Nonprofit New Volunteer Orientation & Background Screening Onboarding Checklist brings every step of volunteer onboarding into a single, organized form. New volunteers share their full legal name, email, mobile number, assigned role or program area, and an emergency contact. They then complete a background screening section that collects date of birth, current address, other names used, criminal history disclosures, and a government-issued photo ID upload, followed by a clear background check authorization and release they can acknowledge before submitting.

This template is built for nonprofits, charities, food banks, youth programs, shelters, faith-based groups, and community organizations that need to welcome volunteers quickly while protecting the people they serve. Volunteer coordinators and program managers can confirm eligibility, track who has finished orientation, and record the orientation completion date without chasing paper forms, scattered emails, or spreadsheets. Reassuring, plain-language messaging reminds volunteers that their information stays confidential and that a past record does not automatically disqualify them.

Using one consistent onboarding checklist helps your organization apply the same screening and orientation standards to every volunteer, keep accurate records, and get new helpers ready to serve sooner. Customize the role options, orientation checklist items, and agreement language to match your policies, then share the form by link or embed it on your volunteer page. It's a simple, secure way to build a safer, better-prepared volunteer team.

3 Pages

19 Questions

~6min To complete

Free Included on every plan

Field types Full Name ×2 Phone ×2 Date ×2 Yes / No ×2 File Upload ×2 termsandconditions ×2 Email Dropdown Address Short Text Long Text Multiple Choice Signature

Questions in this template

Free template

The exact questions included — customize any of them to fit your needs.

Page 1 Volunteer Information 6 questions

Volunteer Information

Welcome aboard! We're so glad you've chosen to volunteer with us. Please share your contact details and an emergency contact below. Your information is kept strictly confidential and is used only to coordinate your volunteer service and keep you safe.

1 Full Legal Name * Full Name

2 Email Address * Email

3 Mobile Phone Number * Phone

4 Assigned Volunteer Role / Program Area * Dropdown

5 Emergency Contact Name * Full Name

6 Emergency Contact Phone Number * Phone

Page 2 Background Screening Authorization 7 questions

Background Screening Authorization

Every volunteer completes a brief background screening to help keep the people and communities we serve safe. Everything you share on this page is kept strictly confidential and stored securely. Only authorized staff will review it, and only to confirm your eligibility to volunteer.

1 Date of Birth * Date

2 Current Residential Address * Address

3 Other Names Used (maiden name, former legal names, or aliases) Short Text

4 Have you ever been convicted of a criminal offense, or do you have any criminal charges currently pending? * Yes / No

5 If yes, please describe each offense or pending charge, including the date and outcome (a record does not automatically disqualify you from volunteering) Long Text

6 Government-Issued Photo ID (Driver's License, State ID, or Passport) * File Upload

7 Background Check Authorization & Release: I authorize this organization and its designated screening provider to conduct a background check for volunteer eligibility, which may include criminal history, sex offender registry, and identity verification searches. I understand the screening provider may contact me to securely collect additional identifying information and that I may request a copy of any report obtained. I certify that all information I have provided is true and complete. * termsandconditions

Page 3 Orientation Checklist & Agreements 6 questions

Orientation Checklist & Volunteer Agreements

1 Orientation Completion Date * Date

2 Orientation Checklist — Select Every Item You Have Completed * Multiple Choice

3 Training Certificates, if required for your role (e.g., CPR/First Aid, Mandated Reporter, Food Handler) File Upload

4 Photo & Media Release: Do you consent to this organization using photos or videos of you taken during volunteer activities on its website, newsletters, and social media? * Yes / No

5 Volunteer Agreement & Liability Waiver: I have read and agree to follow the Volunteer Handbook, Code of Conduct, and Confidentiality Policy. I understand that my service is unpaid and voluntary, that either party may end the volunteer relationship at any time, and that I participate at my own risk. I release this organization, its staff, and its board from liability for any injury or loss arising from my volunteer activities, to the extent permitted by law. * termsandconditions

6 Volunteer Signature * Signature

How to use this template

Click "Use This Template Free" to open it in the FormBuilder editor. From there you can add, remove, or reorder fields with drag-and-drop, switch themes for instant restyling, add your logo, configure email notifications, and set your success message. When ready, publish with a unique link and start collecting responses immediately.