Move-Out Checklist  ·  Pro

Commercial Property Move-Out Inspection Checklist

Document commercial property conditions at lease end with this thorough move-out inspection checklist covering structure, systems, and tenant details.

Use This Template Free Preview
Volt theme
formbuilder.ai/f/commercial-property-move-out-inspection-checklist
Commercial Property Move-Out Inspection Checklist
Property Name / Building
· · ·
Property Address
· · ·
Suite / Unit Number
· · ·
Submit

The Commercial Property Move-Out Inspection Checklist is a comprehensive form designed to help property managers, landlords, and inspectors systematically evaluate the condition of commercial spaces when a tenant vacates. It captures essential property and tenant details, lease references, and a thorough condition assessment of all interior areas, restrooms, and building systems.

This template is ideal for commercial real estate professionals managing office buildings, retail spaces, warehouses, or multi-unit commercial properties. It enables inspectors to rate conditions, document damage beyond normal wear and tear, and record observations about HVAC, mechanical systems, and exterior elements — all in one organized form.

Using this checklist ensures a transparent, defensible record of property condition at lease end, helping to resolve disputes, protect security deposits, and streamline the turnover process. Get started for free and customize it to match your specific property requirements.

4 Pages
30 Questions
~10min To complete
Free No credit card needed
Field types Long Text ×6 choicematrix ×4 Short Text ×3 Full Name ×2 Date ×2 Signature ×2 Address Phone Email Time Picker Multiple Choice singlecheckbox Single Choice Yes / No currency File Upload termsandconditions

Questions in this template

Free template

The exact questions included — customize any of them to fit your needs.

Page 1 Property & Tenant Information 10 questions
Property & Tenant Details
1 Property Name / Building * Short Text
2 Property Address * Address
3 Suite / Unit Number * Short Text
4 Tenant Name * Full Name
5 Tenant Contact Phone * Phone
6 Tenant Contact Email * Email
7 Inspector Name * Full Name
8 Inspection Date * Date
9 Inspection Start Time * Time Picker
10 Lease Reference / Agreement Number Short Text
Page 2 Structural & Interior Condition 4 questions
Structural & Interior Inspection
Inspect each area and rate its condition. Note any damage beyond normal wear and tear.
1 Interior Condition Assessment * choicematrix
2 Interior Damage Notes & Observations Long Text
3 Restroom Condition * choicematrix
4 Restroom Damage Notes Long Text
Page 3 Building Systems & Exterior 6 questions
Building Systems & Exterior
1 HVAC & Mechanical Systems * choicematrix
2 Mechanical Systems Notes Long Text
3 Exterior & Common Areas * choicematrix
4 Exterior & Common Area Notes Long Text
5 Keys & Access Devices Returned * Multiple Choice
6 Tenant has removed all personal property, equipment, and signage from the premises * singlecheckbox
Page 4 Summary & Sign-Off 10 questions
Inspection Summary & Signatures
1 Overall Property Condition * Single Choice
2 Is the tenant responsible for any repair costs? * Yes / No
3 Estimated Repair / Restoration Cost currency
4 Summary of Deductions or Charges to Tenant Long Text
5 Upload Inspection Photos / Supporting Documents File Upload
6 Additional Inspector Comments Long Text
7 Both parties acknowledge that this inspection has been conducted jointly and the findings documented above are accurate to the best of their knowledge. * termsandconditions
8 Inspector Signature * Signature
9 Tenant Signature * Signature
10 Date of Agreement * Date

How to use this template

Click "Use This Template Free" to open it in the FormBuilder editor. From there you can add, remove, or reorder fields with drag-and-drop, switch themes for instant restyling, add your logo, configure email notifications, and set your success message. When ready, publish with a unique link and start collecting responses immediately.

  • Ready-to-use structure — pre-configured fields out of the box
  • Applied "Volt" theme — fonts, colors, and layout already set
  • Mobile-responsive — works on every device without extra configuration
  • Fully editable with drag-and-drop — change anything in seconds
  • Free to use on any plan, no credit card required

Use this template

Free to use. Open in the editor, customize, and publish in minutes.

Use This Template Free Preview the form
Category Checklist
Subcategory Move-Out Checklist
Theme Volt
Badge Pro
Price Free
Coding required None
Tags
Real Estate Tenant Compliance

Make it match your brand — choose from 5 designer themes or fully customize colors, fonts, and layout.

Explore form themes →

More Templates

Browse more free templates for every use case.

View all templates →
Employee Full Name
· · ·
Employee Email Addre
· · ·
Submit
Offboarding Checklist
Employee IT Equipment Return Offboarding Checklist
Tenant Full Name
· · ·
Tenant Email Address
· · ·
Submit
Move-In Checklist
Residential Property Move-In Condition Checklist Form

Ready to build
your form?

Use this template free — no credit card required.

Browse Templates in App