Protect Your Deposit with an Apartment Move-In Checklist

Rate every room, log furnishings and keys, and attach photos at move-in so tenants and landlords share a clear record for a fair deposit return.

Use This Template Free Preview

Teal theme

formbuilder.ai/f/apartment-tenant-move-in-unit-condition-furnishings-inventory-checklist

Apartment Tenant Move-In Unit Condition & Furnishings Inventory Checklist

Tenant Full Name

· · ·

Email Address

· · ·

Phone Number

· · ·

Submit

This apartment move-in checklist template gives tenants and landlords a clear, structured way to document the condition of a rental unit on day one. It begins by collecting tenant contact details, the full unit address, move-in date, landlord or property manager name, and the unit's furnishing type. Tenants then walk through the living and dining area, kitchen and appliances, bedrooms, and bathrooms, rating each item as Good, Fair, Poor, Damaged, or N/A. Safety devices and unit systems are checked on a separate scale based on whether they work properly.

Built for landlords, property managers, leasing offices, and renters, the form works for furnished and unfurnished units alike. It includes space to describe existing damage, cleanliness issues, or needed repairs, plus a photo upload field for visual proof. A final section inventories furnishings and household items and records every key and access device received, along with a tenant acknowledgment.

Completing a detailed move-in record takes only a few extra minutes but can prevent costly disputes when the lease ends. With photos and ratings captured at the start of the tenancy, both parties can easily compare conditions at move-out and support a fair, hassle-free security deposit return. Replace paper checklists that get lost or smudged, customize rooms and inventory items to fit any property, and collect complete, organized move-in reports online.

3 Pages

19 Questions

~6min To complete

Free No credit card needed

Field types choicematrix ×5 Full Name ×2 Table / Grid ×2 Signature ×2 Email Phone Address Date Single Choice Long Text File Upload termsandconditions

Questions in this template

Free template

The exact questions included — customize any of them to fit your needs.

Page 1 Tenant & Unit Details 7 questions

Tenant & Rental Unit Information

1 Tenant Full Name * Full Name

2 Email Address * Email

3 Phone Number * Phone

4 Rental Unit Address (including Apartment / Unit Number) * Address

5 Move-In Date * Date

6 Landlord / Property Manager Name * Full Name

7 Unit Furnishing Type * Single Choice

Page 2 Unit Condition Inspection 7 questions

Room-by-Room Condition Inspection

Walk through the unit room by room and rate each item based on its condition today. Rating guide: Good — clean, intact, and fully functional. Fair — minor wear or cosmetic marks, but works properly. Poor — noticeable wear, stains, or reduced function. Damaged — broken, cracked, torn, or missing parts. N/A — not present in this unit. Safety devices and unit systems use a separate scale based on whether each item works properly. A few extra minutes now creates an accurate record that helps ensure a fair, hassle-free security deposit return when you move out.

1 Living Room & Dining Area Condition * choicematrix

2 Kitchen & Appliances Condition * choicematrix

3 Bedroom(s) Condition * choicematrix

4 Bathroom(s) Condition * choicematrix

5 Safety Devices & Unit Systems * choicematrix

6 Describe Any Existing Damage, Cleanliness Issues, or Needed Repairs Long Text

7 Upload Photos of Unit Condition & Any Existing Damage File Upload

Page 3 Furnishings Inventory & Sign-Off 5 questions

Furnishings, Keys & Tenant Acknowledgment

1 Furnishings & Household Items Inventory Table / Grid

2 Keys & Access Devices Received * Table / Grid

3 I confirm that I have inspected this apartment and its furnishings and that this checklist accurately reflects their condition on my move-in date. I understand this record will be compared to the unit's condition at move-out when determining any security deposit deductions beyond normal wear and tear. * termsandconditions

4 Tenant Signature * Signature

5 Landlord / Property Manager Signature Signature

How to use this template

Click "Use This Template Free" to open it in the FormBuilder editor. From there you can add, remove, or reorder fields with drag-and-drop, switch themes for instant restyling, add your logo, configure email notifications, and set your success message. When ready, publish with a unique link and start collecting responses immediately.