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Offboarding Checklist · Pro

Simplify Employee Offboarding & Access Revocation

Ensure every departing employee's IT access, accounts, and equipment are properly revoked and collected with this comprehensive offboarding checklist.

Use This Template Free Preview

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formbuilder.ai/f/employee-departure-access-revocation-offboarding-checklist

Employee Departure & Access Revocation Offboarding Checklist

Departing Employee Full Name

· · ·

Employee Email Address

· · ·

Employee ID / Badge Number

· · ·

Submit

The Employee Departure & Access Revocation Offboarding Checklist is a structured form designed to help HR teams, IT departments, and managers systematically manage every step of the employee offboarding process. From capturing departure details and exit interview status to confirming the revocation of email accounts, VPN access, SaaS licenses, and code repository permissions, this template ensures nothing falls through the cracks when an employee leaves.

This template is ideal for IT administrators, HR professionals, and operations managers in organizations of any size. Whether handling voluntary resignations, terminations, or retirements, the checklist provides a clear audit trail that verifies all critical access points—Active Directory, SSO, cloud applications, multi-factor authentication tokens, and company-issued hardware—are properly addressed before the employee's last working day.

By standardizing your offboarding workflow with this form, you reduce security risks, maintain compliance, and protect sensitive company data. Customize the checklist to match your organization's tech stack and policies, then share it digitally with all stakeholders for fast, accountable execution every time an employee departs.

3 Pages

31 Questions

~10min To complete

Free No credit card needed

Field types singlecheckbox ×16 Full Name ×3 Date ×3 Short Text ×2 Long Text ×2 Email Dropdown Single Choice termsandconditions Signature

Questions in this template

Free template

The exact questions included — customize any of them to fit your needs.

Page 1 Employee & Departure Information 9 questions

Employee Departure Details

1 Departing Employee Full Name * Full Name

2 Employee Email Address * Email

3 Employee ID / Badge Number * Short Text

4 Department * Short Text

5 Direct Manager / Supervisor * Full Name

6 Departure Type * Dropdown

7 Last Working Day * Date

8 Date Offboarding Initiated * Date

9 Was an Exit Interview Conducted? * Single Choice

Page 2 IT & Systems Access Revocation 10 questions

IT Access & Systems Revocation Checklist

Confirm each item below has been completed or is not applicable. All access must be revoked by the employee's last working day.

1 Email account disabled / mailbox delegated * singlecheckbox

2 Active Directory / SSO account deactivated * singlecheckbox

3 VPN and remote access credentials revoked * singlecheckbox

4 SaaS & cloud application licenses removed (e.g., Slack, Jira, Salesforce, Microsoft 365) * singlecheckbox

5 Shared drive and file storage access revoked * singlecheckbox

6 Code repositories and deployment access removed (e.g., GitHub, AWS, Azure) * singlecheckbox

7 Multi-factor authentication tokens and security keys deregistered * singlecheckbox

8 Company-issued laptop / desktop collected and wiped * singlecheckbox

9 Mobile device management (MDM) profile removed from personal devices * singlecheckbox

10 Additional IT Access Notes or Exceptions Long Text

Page 3 Physical Access, Assets & Final Sign-Off 12 questions

Physical Access & Company Property

1 Building access badge / key card collected and deactivated * singlecheckbox

2 Office keys, parking passes, and access fobs returned * singlecheckbox

3 Company credit card cancelled and returned * singlecheckbox

4 Company phone, tablet, or other hardware returned * singlecheckbox

5 Confidential documents and materials returned or securely destroyed * singlecheckbox

Final Confirmation & Sign-Off

6 Payroll and benefits termination processed with HR * singlecheckbox

7 Knowledge transfer and documentation handover completed * singlecheckbox

8 Offboarding Completed By (HR / IT Representative) * Full Name

9 Completion Date * Date

10 Final Remarks or Outstanding Items Long Text

11 I confirm that all listed offboarding steps have been completed accurately and that the departing employee's access has been fully revoked in accordance with company security policy. * termsandconditions

12 Authorized Signature * Signature

How to use this template

Click "Use This Template Free" to open it in the FormBuilder editor. From there you can add, remove, or reorder fields with drag-and-drop, switch themes for instant restyling, add your logo, configure email notifications, and set your success message. When ready, publish with a unique link and start collecting responses immediately.