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Acceptable Use Policy · Pro

Employee Technology & Internet Acceptable Use Policy Form

Ensure employees formally acknowledge your company's technology and internet acceptable use policy with this structured, signable agreement form.

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Aura theme

formbuilder.ai/f/employee-technology-internet-acceptable-use-policy-agreement-form

Employee Technology & Internet Acceptable Use Policy Agreement Form

Employee Full Name

· · ·

Company Email Address

· · ·

Employee ID / Badge Number

· · ·

Submit

The Employee Technology & Internet Acceptable Use Policy Agreement Form is a comprehensive digital form designed to help organizations document employee acknowledgment of their IT and internet usage policies. It covers all critical policy areas including authorized use, prohibited activities, email and internet monitoring, data security, software licensing, and enforcement procedures.

This form is ideal for HR departments, IT managers, and compliance officers who need a reliable, auditable record of employee policy acknowledgment. Whether onboarding new hires or conducting annual policy renewals, this template ensures every team member has read, understood, and agreed to the company's technology governance standards before accessing company systems.

By collecting employee details, a structured policy overview, and a formal digital signature, this form streamlines compliance workflows and reduces legal risk. It eliminates paperwork, centralizes records, and makes it easy to track which employees have completed the agreement—keeping your organization protected and audit-ready.

3 Pages

15 Questions

~5min To complete

Free No credit card needed

Field types Yes / No ×4 Short Text ×3 Date ×2 Full Name Email Dropdown richtext termsandconditions Signature

Questions in this template

Free template

The exact questions included — customize any of them to fit your needs.

Page 1 Employee Information 7 questions

Employee Information

1 Employee Full Name * Full Name

2 Company Email Address * Email

3 Employee ID / Badge Number * Short Text

4 Job Title * Short Text

5 Department * Dropdown

6 Direct Supervisor / Manager Name * Short Text

7 Date of Hire * Date

Page 2 Acceptable Use Policy Overview 2 questions

Technology & Internet Acceptable Use Policy

1 Please carefully read each section of the Acceptable Use Policy below. This policy governs your use of all company-provided technology resources, including but not limited to: computers, mobile devices, email systems, internet access, cloud services, software, and network infrastructure. Violations of this policy may result in disciplinary action, up to and including termination of employment and/or legal action. richtext

**1. Authorized Use:** Company technology resources are provided for business purposes. Limited personal use is permitted provided it does not interfere with work duties, consume excessive resources, or violate any policy provisions.

**2. Prohibited Activities:** Users shall not use company technology to access, download, or distribute illegal, obscene, or offensive material; engage in harassment or discrimination; install unauthorized software; attempt unauthorized access to systems; share confidential data externally without authorization; or engage in any activity that compromises network security.

**3. Email & Internet Usage:** All email and internet activity conducted on company systems is subject to monitoring and logging. Users should have no expectation of privacy when using company resources. Phishing links and suspicious attachments must be reported immediately to the IT Security team.

**4. Data Security & Confidentiality:** Employees must protect proprietary and confidential information at all times. Sensitive data must not be stored on personal devices, shared via unapproved platforms, or transmitted without encryption where required.

**5. Software & Licensing:** Only company-approved and properly licensed software may be installed on company devices. Unauthorized software installations are strictly prohibited.

**6. Monitoring & Enforcement:** The company reserves the right to monitor, access, review, and disclose all data created, stored, sent, or received on company technology resources without prior notice. Violations will be investigated and may result in disciplinary action.

2 I confirm that I have read and fully understand all sections of the Acceptable Use Policy outlined above * Yes / No

Page 3 Acknowledgment & Agreement 6 questions

Employee Acknowledgment & Signature

By signing below, I acknowledge that I have received, read, and understand the company's Technology & Internet Acceptable Use Policy. I agree to comply with all provisions set forth in this policy. I understand that violation of this policy may result in disciplinary action, including termination of employment and potential legal consequences.

1 I agree to comply with the company's Technology & Internet Acceptable Use Policy at all times during my employment * Yes / No

2 I understand that company technology resources are subject to monitoring and that I have no expectation of privacy when using these resources * Yes / No

3 I acknowledge that violations of this policy may result in disciplinary action, up to and including termination and/or legal action * Yes / No

4 I accept all terms and conditions of the Employee Technology & Internet Acceptable Use Policy Agreement as stated above * termsandconditions

5 Employee Signature * Signature

6 Date of Signature * Date

How to use this template

Click "Use This Template Free" to open it in the FormBuilder editor. From there you can add, remove, or reorder fields with drag-and-drop, switch themes for instant restyling, add your logo, configure email notifications, and set your success message. When ready, publish with a unique link and start collecting responses immediately.