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Purchase Approval · Pro

Capital Equipment Purchase Request & Approval Form

Simplify capital equipment requests with a structured form covering justification, vendor quotes, budget source, and manager approval in one place.

Use This Template Free Preview

Volt theme

formbuilder.ai/f/capital-equipment-purchase-request-manager-approval-form

Capital Equipment Purchase Request & Manager Approval Form

Requestor Full Name

· · ·

Requestor Email Address

· · ·

Requestor Phone Number

· · ·

Submit

The Capital Equipment Purchase Request & Manager Approval Form is designed to help organizations manage the procurement of high-value equipment in a structured, transparent, and efficient manner. It captures all essential requestor details, equipment specifications, cost estimates, and vendor information in a single, easy-to-complete form.

This template is ideal for finance teams, department managers, operations leaders, and procurement officers who need a reliable way to evaluate, track, and approve capital expenditure requests. With fields for detailed justification, budget source, replacement status, and vendor quotes, decision-makers have everything they need to make informed approvals quickly.

By digitizing the approval workflow, organizations can eliminate paper-based inefficiencies, maintain clear audit trails, and ensure every purchase aligns with budgetary goals. Customize this free template to match your company's approval tiers, spending thresholds, and departmental requirements.

3 Pages

26 Questions

~9min To complete

Free Included on every plan

Field types Short Text ×5 Full Name ×2 Email ×2 Date ×2 Long Text ×2 Dropdown ×2 currency ×2 Phone number Website URL File Upload Yes / No Priority Selection Single Choice termsandconditions Signature

Questions in this template

Free template

The exact questions included — customize any of them to fit your needs.

Page 1 Requestor Information 6 questions

Requestor Details

1 Requestor Full Name * Full Name

2 Requestor Email Address * Email

3 Requestor Phone Number Phone

4 Department * Short Text

5 Job Title / Role * Short Text

6 Request Date * Date

Page 2 Equipment & Purchase Details 11 questions

Capital Equipment Information

1 Equipment Name / Description * Short Text

2 Detailed Justification for Purchase * Long Text

3 Equipment Category * Dropdown

4 Estimated Unit Cost * currency

5 Quantity Requested * number

6 Total Estimated Cost (Including Tax & Shipping) * currency

7 Preferred Vendor / Supplier Short Text

8 Vendor Quote or Product Link Website URL

9 Attach Vendor Quote or Supporting Documentation File Upload

10 Budget Source * Dropdown

11 Is This a Replacement for Existing Equipment? * Yes / No

Page 3 Manager Review & Approval 9 questions

Manager Approval Section

This section is to be completed by the approving manager. Please review the request details above before making your decision.

1 Approving Manager Name * Full Name

2 Approving Manager Email * Email

3 Manager Title / Position * Short Text

4 Approval Date * Date

5 Approval Priority Level * Priority Selection

6 Approval Decision * Single Choice

7 Manager Comments / Conditions (if any) Long Text

8 I confirm that I have reviewed this capital equipment purchase request and that the information provided is accurate to the best of my knowledge. * termsandconditions

9 Manager Signature * Signature

How to use this template

Click "Use This Template Free" to open it in the FormBuilder editor. From there you can add, remove, or reorder fields with drag-and-drop, switch themes for instant restyling, add your logo, configure email notifications, and set your success message. When ready, publish with a unique link and start collecting responses immediately.