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Move-In Checklist · Popular

Apartment Move-In Inspection Checklist Form

Easily document your apartment's condition at move-in with this checklist covering walls, flooring, appliances, and more to avoid disputes at move-out.

Use This Template Free Preview

Cloud theme

formbuilder.ai/f/new-apartment-tenant-move-in-inspection-condition-checklist

New Apartment Tenant Move-In Inspection & Condition Checklist

Tenant Full Name

· · ·

Tenant Email Address

· · ·

Tenant Phone Number

· · ·

Submit

The New Apartment Tenant Move-In Inspection & Condition Checklist is a comprehensive form designed to record the exact state of a rental unit on the day a tenant moves in. It captures property and tenant details, landlord contact information, and a thorough room-by-room assessment covering walls, paint, flooring, windows, blinds, doors, locks, kitchen, and bathrooms.

This checklist is essential for both landlords and tenants. It creates a shared, documented record of any pre-existing damage, stains, or defects before occupancy begins — eliminating ambiguity and helping prevent disputes over security deposit deductions when the tenant eventually moves out.

Property managers, real estate professionals, and individual landlords can use this digital form to streamline the move-in process, replace paper-based walkthroughs, and keep organized records accessible anytime. Get started with this free template today and ensure every tenancy begins on a transparent, professional footing.

4 Pages

28 Questions

~9min To complete

Free No credit card needed

Field types Long Text ×8 Dropdown ×7 Phone ×2 Short Text ×2 Date ×2 Signature ×2 Full Name Email Address File Upload singlecheckbox

Questions in this template

Free template

The exact questions included — customize any of them to fit your needs.

Page 1 Property & Tenant Information 8 questions

Property & Tenant Details

1 Tenant Full Name * Full Name

2 Tenant Email Address * Email

3 Tenant Phone Number * Phone

4 Property Address * Address

5 Unit / Apartment Number * Short Text

6 Move-In Date * Date

7 Landlord / Property Manager Name * Short Text

8 Landlord / Property Manager Phone Phone

Page 2 General Interior Condition 8 questions

General Interior Inspection

For each area below, rate its current condition and note any existing damage, stains, marks, or defects. This protects both tenant and landlord at move-out.

1 Walls & Paint Condition * Dropdown

2 Walls & Paint — Describe Any Issues Long Text

3 Flooring Condition * Dropdown

4 Flooring — Describe Any Issues Long Text

5 Windows & Blinds Condition * Dropdown

6 Windows & Blinds — Describe Any Issues Long Text

7 Doors & Locks Condition * Dropdown

8 Doors & Locks — Describe Any Issues Long Text

Page 3 Kitchen, Bathroom & Appliances 7 questions

Kitchen, Bathroom & Appliances Inspection

1 Kitchen Condition (Counters, Cabinets, Sink) * Dropdown

2 Kitchen — Describe Any Issues Long Text

3 Bathroom Condition (Fixtures, Tiles, Toilet, Tub/Shower) * Dropdown

4 Bathroom — Describe Any Issues Long Text

5 Appliances Condition (Stove, Refrigerator, Dishwasher, etc.) * Dropdown

6 Appliances — Describe Any Issues Long Text

7 Upload Photos of Any Pre-Existing Damage File Upload

Page 4 Additional Notes & Signatures 5 questions

Additional Comments & Agreement

1 Additional Notes or Concerns Long Text

2 I confirm that this inspection was conducted on the move-in date and the conditions noted above are accurate to the best of my knowledge. * singlecheckbox

3 Tenant Signature * Signature

4 Date Signed * Date

5 Landlord / Property Manager Signature Signature

How to use this template

Click "Use This Template Free" to open it in the FormBuilder editor. From there you can add, remove, or reorder fields with drag-and-drop, switch themes for instant restyling, add your logo, configure email notifications, and set your success message. When ready, publish with a unique link and start collecting responses immediately.