English Español Português Русский العربية
Exhibitor Registration  ·  Popular

Trade Show Exhibitor Booth Registration Form

Collect booth selections, setup requirements, and contact details from exhibitors with this ready-to-use trade show registration form template.

Use This Template Free Preview
Cloud theme
formbuilder.ai/f/trade-show-exhibitor-booth-registration-setup-requirements-form
Trade Show Exhibitor Booth Registration & Setup Requirements Form
Primary Contact Name
· · ·
Contact Email Address
· · ·
Contact Phone Number
· · ·
Submit

The Trade Show Exhibitor Booth Registration & Setup Requirements Form is designed to help event organizers efficiently gather all the information needed from companies participating in a trade show. From company contact details and social media profiles to booth size preferences, package selection, and technical setup requirements, this form covers every critical detail in one streamlined workflow.

This template is ideal for trade show organizers, convention centers, and event management teams who need a reliable way to onboard exhibitors. Whether managing a small industry expo or a large multi-day trade show, the form helps track electrical needs, AV requirements, internet access, badge quantities, and budget estimates—ensuring exhibitors are fully prepared well before the event begins.

By digitizing the exhibitor registration process, you reduce back-and-forth emails, minimize data entry errors, and give your team a centralized record of every booth holder. Customize the form to match your event's branding and specific requirements, then share it with exhibitors via a direct link or embed it on your event website.

4 Pages
28 Questions
~9min To complete
Free No credit card needed
Field types Multiple Choice ×4 Short Text ×3 Dropdown ×2 Single Choice ×2 Yes / No ×2 Long Text ×2 File Upload ×2 Full Name Email Phone Website URL sociallinks Address number currency daterange termsandconditions Signature

Questions in this template

Free template

The exact questions included — customize any of them to fit your needs.

Page 1 Company & Contact Information 8 questions
Company & Contact Information
1 Primary Contact Name * Full Name
2 Contact Email Address * Email
3 Contact Phone Number * Phone
4 Company / Organization Name * Short Text
5 Company Website Website URL
6 Company Social Media Profiles sociallinks
7 Company Mailing Address * Address
8 Job Title / Role * Short Text
Page 2 Booth Selection & Package 7 questions
Booth Selection & Package Details
1 Booth Size * Dropdown
2 Booth Location Preference * Single Choice
3 Exhibitor Package * Dropdown
4 Number of Exhibitor Badges Needed * number
5 Estimated Booth Budget currency
6 Is this your first time exhibiting at this trade show? * Yes / No
7 If returning exhibitor, please provide your previous booth number Short Text
Page 3 Booth Setup & Technical Requirements 7 questions
Booth Setup & Technical Requirements
1 Electrical Requirements * Multiple Choice
2 Internet & AV Needs * Multiple Choice
3 Furniture & Equipment Rental Multiple Choice
4 Booth Setup & Teardown Dates * daterange
5 Do you require early setup access (day before event)? * Single Choice
6 Will you be bringing vehicles onto the exhibition floor for load-in? * Yes / No
7 Special Setup Instructions or Requirements Long Text
Page 4 Additional Services & Agreement 6 questions
Additional Services & Final Agreement
1 Additional Services Requested Multiple Choice
2 Upload Company Logo (for booth signage and event directory) * File Upload
3 Upload Proof of Insurance / Liability Certificate File Upload
4 Any additional comments, questions, or accessibility requirements? Long Text
5 I agree to the Trade Show Exhibitor Terms & Conditions, including setup/teardown schedules, liability policies, and payment terms. * termsandconditions
6 Authorized Representative Signature * Signature

How to use this template

Click "Use This Template Free" to open it in the FormBuilder editor. From there you can add, remove, or reorder fields with drag-and-drop, switch themes for instant restyling, add your logo, configure email notifications, and set your success message. When ready, publish with a unique link and start collecting responses immediately.

  • Ready-to-use structure — pre-configured fields out of the box
  • Applied "Cloud" theme — fonts, colors, and layout already set
  • Mobile-responsive — works on every device without extra configuration
  • Fully editable with drag-and-drop — change anything in seconds
  • Free to use on any plan, no credit card required

Use this template

Free to use. Open in the editor, customize, and publish in minutes.

Use This Template Free Preview the form
Category Registration
Subcategory Exhibitor Registration
Theme Cloud
Badge Popular
Price Free
Coding required None
Tags
Event Planning Vendor Data Collection

Make it match your brand — choose from 5 designer themes or fully customize colors, fonts, and layout.

Explore form themes →

More Templates

Browse more free templates for every use case.

View all templates →
Full Name
· · ·
Email Address
· · ·
Submit
Sports Registration
Adult Recreational Basketball League Registration Form
Full Name
· · ·
Email Address
· · ·
Submit
Volunteer Registration
Community Nonprofit Volunteer Sign-Up & Registration Form
Full Name
· · ·
Email Address
· · ·
Submit
Workshop Registration
Creative Writing Workshop Registration Form
Student Full Name
· · ·
Date of Birth
· · ·
Submit
Dance Registration
Dance Studio Class Registration & Enrollment Form

Ready to build
your form?

Use this template free — no credit card required.

Browse Templates in App