Maintenance Request  ·  Popular

Streamline Tenant Maintenance Requests Effortlessly

Empower tenants to submit detailed maintenance and repair requests, including urgency level, photos, and scheduling preferences, all in one place.

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Jade theme
formbuilder.ai/f/tenant-property-maintenance-repair-request-form
Tenant Property Maintenance & Repair Request Form
Tenant Full Name
· · ·
Email Address
· · ·
Phone Number
· · ·
Submit

The Tenant Property Maintenance & Repair Request Form is a comprehensive digital tool designed to help landlords and property managers efficiently collect, track, and respond to maintenance issues reported by tenants. By capturing essential details such as issue category, specific location, urgency level, and photo uploads, this form ensures nothing falls through the cracks.

Whether you manage a single rental unit or a large apartment complex, this form streamlines communication between tenants and maintenance teams. Tenants can specify preferred contact methods, available access times, and even grant permission for staff to enter in their absence—reducing scheduling conflicts and speeding up repairs.

Built for property management companies, real estate agencies, and independent landlords, this template helps maintain safe, habitable living conditions while creating a clear paper trail for every request. Customize it to match your branding and integrate it into your existing workflows to deliver a smoother tenant experience.

3 Pages
21 Questions
~7min To complete
Free No credit card needed
Field types Short Text ×3 Long Text ×3 Single Choice ×3 Yes / No ×2 Full Name Email Phone Address Dropdown Date Priority Selection File Upload termsandconditions Signature

Questions in this template

Free template

The exact questions included — customize any of them to fit your needs.

Page 1 Tenant & Property Details 6 questions
Tenant & Property Details
1 Tenant Full Name * Full Name
2 Email Address * Email
3 Phone Number * Phone
4 Property Address * Address
5 Unit / Apartment Number Short Text
6 Lease Agreement / Tenant ID Number Short Text
Page 2 Maintenance Request Details 10 questions
Describe Your Maintenance Issue
1 Issue Category * Dropdown
2 Specific Location of the Issue * Short Text
3 Detailed Description of the Problem * Long Text
4 When Did You First Notice the Issue? * Date
5 Urgency Level * Priority Selection
6 Is the issue causing the unit to be uninhabitable or posing a safety hazard? * Yes / No
7 Has this issue been reported before? * Single Choice
8 Upload Photos or Videos of the Issue File Upload
9 Preferred Method of Contact for Scheduling * Single Choice
10 Preferred Days & Times for Maintenance Access Long Text
Page 3 Authorization & Consent 5 questions
Access Authorization
1 Do you grant permission for maintenance staff to enter your unit in your absence? * Single Choice
2 Are there any pets in the unit that maintenance staff should be aware of? Yes / No
3 Any Additional Notes or Special Instructions for Maintenance Staff Long Text
4 I confirm that the information provided is accurate and I authorize the property management team to schedule and perform the necessary maintenance or repairs as described above. * termsandconditions
5 Tenant Signature * Signature

How to use this template

Click "Use This Template Free" to open it in the FormBuilder editor. From there you can add, remove, or reorder fields with drag-and-drop, switch themes for instant restyling, add your logo, configure email notifications, and set your success message. When ready, publish with a unique link and start collecting responses immediately.

  • Ready-to-use structure — pre-configured fields out of the box
  • Applied "Jade" theme — fonts, colors, and layout already set
  • Mobile-responsive — works on every device without extra configuration
  • Fully editable with drag-and-drop — change anything in seconds
  • Free to use on any plan, no credit card required

Use this template

Free to use. Open in the editor, customize, and publish in minutes.

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Category Request
Subcategory Maintenance Request
Theme Jade
Badge Popular
Price Free
Coding required None
Tags
Real Estate Tenant Internal Operations

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