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Media Release  ·  Popular

Nonprofit Event Photo & Video Media Release Form

Easily collect photo and video media release consent from event participants or their guardians with this ready-to-use nonprofit form template.

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Matcha theme
formbuilder.ai/f/nonprofit-event-photo-video-media-release-consent-form
Nonprofit Event Photo & Video Media Release Consent Form
Full Name
· · ·
Email Address
· · ·
Phone Number
· · ·
Submit

The Nonprofit Event Photo & Video Media Release Consent Form is designed to help nonprofits and community organizations obtain clear, legally grounded permission to use photographs, videos, and audio recordings captured at their events. The form gathers participant details, event specifics, approved media usage types, and the duration of consent—all in one streamlined document.

This template is ideal for nonprofits, charities, schools, and community groups that regularly host events and need to document media consent for marketing materials, social media, annual reports, or fundraising campaigns. It also includes a section for parents or guardians completing the form on behalf of minors, ensuring full legal compliance.

By using this template, organizations can protect themselves from liability, maintain transparency with participants, and streamline their event documentation process. The built-in consent acknowledgment language covers editing rights, distribution, and revocation terms—saving your team time while keeping your organization covered.

3 Pages
20 Questions
~7min To complete
Free No credit card needed
Field types Single Choice ×3 Date ×3 Full Name ×2 Short Text ×2 Multiple Choice ×2 Email Phone Address Long Text richtext Yes / No termsandconditions Signature

Questions in this template

Free template

The exact questions included — customize any of them to fit your needs.

Page 1 Participant Information 7 questions
Participant Information
Please provide your personal details below. This information will be used to identify you in connection with the media release consent.
1 Full Name * Full Name
2 Email Address * Email
3 Phone Number Phone
4 Mailing Address Address
5 Are you completing this form on behalf of a minor (under 18)? * Single Choice
6 Minor's Full Name (if applicable) Full Name
7 Minor's Date of Birth (if applicable) Date
Page 2 Event & Media Details 7 questions
Event & Media Release Details
Please specify the event and the types of media usage you are consenting to.
1 Event Name * Short Text
2 Event Date * Date
3 Event Location * Short Text
4 Types of Media Covered by This Release * Multiple Choice
5 Approved Usage of Media * Multiple Choice
6 Duration of Consent * Single Choice
7 Additional Conditions or Restrictions (if any) Long Text
Page 3 Consent & Acknowledgment 6 questions
Consent Acknowledgment
1 By signing below, I acknowledge and agree to the following: • I grant the organization permission to use photographs, video, and/or audio recordings of me (or the minor named above) taken at the specified event for the purposes indicated. • I understand that the media may be edited, reproduced, and distributed in any format without further compensation or notification. • I waive any right to inspect or approve the finished materials. • I release the organization, its employees, and agents from any claims arising from the use of the media as described. • I understand that I may revoke this consent in writing at any time, but revocation will not apply to media already published or distributed. richtext
2 I confirm that I have read and understood the terms of this media release * Yes / No
3 Relationship to Minor (if applicable) Single Choice
4 I voluntarily consent to the terms outlined above and authorize the use of my likeness and/or the likeness of the minor named in this form. * termsandconditions
5 Date of Consent * Date
6 Signature * Signature

How to use this template

Click "Use This Template Free" to open it in the FormBuilder editor. From there you can add, remove, or reorder fields with drag-and-drop, switch themes for instant restyling, add your logo, configure email notifications, and set your success message. When ready, publish with a unique link and start collecting responses immediately.

  • Ready-to-use structure — pre-configured fields out of the box
  • Applied "Matcha" theme — fonts, colors, and layout already set
  • Mobile-responsive — works on every device without extra configuration
  • Fully editable with drag-and-drop — change anything in seconds
  • Free to use on any plan, no credit card required

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Free to use. Open in the editor, customize, and publish in minutes.

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Category Consent & Waiver
Subcategory Media Release
Theme Matcha
Badge Popular
Price Free
Coding required None
Tags
Nonprofit Photography Event Planning

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