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RFI (Request for Information) · Pro

Streamline Your Municipal Technology Vendor RFI Process

Gather vendor company details, technology capabilities, government experience, and compliance certifications with this ready-to-use municipal RFI form.

Use This Template Free Preview

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formbuilder.ai/f/municipal-government-technology-services-solutions-vendor-rfi-form

Municipal Government Technology Services & Solutions Vendor RFI Form

Primary Contact Name

· · ·

Job Title / Position

· · ·

Primary Contact Email

· · ·

Submit

The Municipal Government Technology Services & Solutions Vendor RFI Form is designed to help local and municipal government procurement teams efficiently collect structured information from technology vendors. It captures essential company details, service capabilities, government contract vehicles, and compliance certifications in one organized form, making vendor evaluation faster and more consistent.

This template is ideal for city IT departments, procurement officers, and government agencies seeking to identify qualified technology partners for municipal operations. Whether you're assessing vendors for software, infrastructure, cybersecurity, or digital services, the form ensures you gather all the data needed to make informed sourcing decisions.

By standardizing the RFI process, this form reduces back-and-forth communication, ensures vendors provide complete responses, and helps your team compare submissions fairly. Easily customize fields to match your agency's specific requirements and get your vendor outreach process running in minutes.

4 Pages

35 Questions

~12min To complete

Free No credit card needed

Field types Short Text ×8 Long Text ×7 Dropdown ×4 Email ×3 Phone ×3 Multiple Choice ×2 Yes / No ×2 Full Name Address Website URL File Upload termsandconditions Signature

Questions in this template

Free template

The exact questions included — customize any of them to fit your needs.

Page 1 Vendor Company Information 11 questions

Vendor Company Information

Please provide complete details about your organization. All fields marked as required must be filled out for your RFI response to be considered.

1 Primary Contact Name * Full Name

2 Job Title / Position * Short Text

3 Primary Contact Email * Email

4 Primary Contact Phone Number * Phone

5 Company Legal Name * Short Text

6 DBA / Trade Name (if different) Short Text

7 Company Headquarters Address * Address

8 Company Website * Website URL

9 Company Size (Number of Employees) * Dropdown

10 Years in Business * Dropdown

11 DUNS Number (if applicable) Short Text

Page 2 Technology Solutions & Capabilities 6 questions

Technology Solutions & Capabilities

1 Technology Service Areas of Expertise (select all that apply) * Multiple Choice

2 Provide a brief overview of your core technology solutions relevant to municipal government operations * Long Text

3 Describe your experience working with municipal, county, or state government clients (include agency names, project scope, and contract values where possible) * Long Text

4 Do you hold any current government contract vehicles (e.g., GSA Schedule, state cooperative contracts)? * Yes / No

5 If yes, please list active government contract vehicles and expiration dates Long Text

6 Relevant Certifications & Compliance Standards (select all that apply) * Multiple Choice

Page 3 Pricing, Implementation & Support 7 questions

Pricing, Implementation & Support

1 Preferred Pricing Model * Dropdown

2 Provide a general pricing overview or range for your proposed solution(s) (detailed pricing will be requested at the RFP stage) * Long Text

3 Typical Implementation Timeline * Dropdown

4 Describe your implementation methodology and approach for municipal government deployments * Long Text

5 Do you provide dedicated onboarding and training for government staff? * Yes / No

6 Describe your ongoing technical support and maintenance offerings (include SLA response times, support hours, and escalation procedures) * Long Text

7 Upload company capability statement, relevant case studies, or supplementary documentation (PDF, DOC, or PPTX — max 25MB) File Upload

Page 4 References & Final Declarations 11 questions

Municipal Government References

Please provide at least two references from municipal or government clients for whom you have delivered similar technology services within the past five years.

1 Reference 1 — Agency/Municipality Name * Short Text

2 Reference 1 — Contact Name & Title * Short Text

3 Reference 1 — Contact Email * Email

4 Reference 1 — Contact Phone * Phone

5 Reference 2 — Agency/Municipality Name * Short Text

6 Reference 2 — Contact Name & Title * Short Text

7 Reference 2 — Contact Email * Email

8 Reference 2 — Contact Phone * Phone

9 Additional comments or questions for the municipality Long Text

10 I certify that the information provided in this RFI response is accurate and complete to the best of my knowledge. I understand this RFI is for informational purposes only and does not constitute a commitment to purchase or a guarantee of a future solicitation. * termsandconditions

11 Authorized Representative Signature * Signature

How to use this template

Click "Use This Template Free" to open it in the FormBuilder editor. From there you can add, remove, or reorder fields with drag-and-drop, switch themes for instant restyling, add your logo, configure email notifications, and set your success message. When ready, publish with a unique link and start collecting responses immediately.