Find Great Podcast Guests and Capture Episode Pitches

Let prospective guests pitch episode ideas, submit bios and headshots, and share recording availability so you can book the right voices for your show.

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Podcast Interview Guest Application & Episode Topic Pitch Form

Full Name

· · ·

Email Address

· · ·

Phone Number

· · ·

Submit

The Podcast Interview Guest Application and Episode Topic Pitch Form gives podcast hosts and producers a single, organized place to receive guest submissions. Applicants share their contact details, job title and organization, website, and social media profiles. They also provide a ready-to-use third-person bio and a high-resolution headshot for your show notes. A dedicated pitch section asks for a proposed episode title, topic category, episode summary, and three to five key talking points. It also asks why the topic matters to your listeners and why the applicant is the right person to discuss it.

This template is ideal for independent podcasters, branded and corporate shows, media networks, and booking agencies that receive a steady stream of guest requests. Instead of sorting through scattered emails and DMs, you get consistent submissions that are easy to compare. You can quickly judge fit, spot strong story angles, and review previous podcast appearances, talks, and media features before you say yes.

The recording logistics and promotion section captures each guest's preferred interview format, time zone, and availability window, so scheduling moves quickly once you approve a pitch. Because bios and headshots arrive in the format you need, producing show notes and promotional graphics takes less time. Customize the questions, add your own topic categories, and embed the form on your podcast website to start building a pipeline of high-quality guests today.

3 Pages

20 Questions

~7min To complete

Free No credit card needed

Field types Long Text ×5 Short Text ×2 Dropdown ×2 Multiple Choice ×2 Full Name Email Phone Website URL sociallinks File Upload Single Choice daterange termsandconditions

Questions in this template

Free template

The exact questions included — customize any of them to fit your needs.

Page 1 About You 8 questions

Tell Us About Yourself

1 Full Name * Full Name

2 Email Address * Email

3 Phone Number Phone

4 Job Title & Company / Organization * Short Text

5 Personal or Business Website Website URL

6 Social Media Profiles sociallinks

7 Guest Bio (100–150 words, written in third person for our show notes) * Long Text

8 Professional Headshot (high-resolution JPG or PNG) File Upload

Page 2 Episode Topic Pitch 6 questions

Pitch Your Episode Idea

1 Proposed Episode Title * Short Text

2 Topic Category * Dropdown

3 Episode Summary: What Conversation Would You Like to Have With Us? * Long Text

4 Key Talking Points or Questions We Could Cover (list 3–5) * Long Text

5 Why Is This Topic Valuable to Our Listeners, and What Makes You the Right Person to Discuss It? * Long Text

6 Previous Podcast Appearances, Talks, or Media Features (include links if available) Long Text

Page 3 Logistics & Consent 6 questions

Recording Logistics & Promotion

1 Preferred Interview Format * Single Choice

2 Your Time Zone * Dropdown

3 Your Availability Window for Recording * daterange

4 Your Recording Setup (select all that apply) * Multiple Choice

5 How Will You Help Promote Your Episode? (select all that apply) Multiple Choice

6 I confirm the information I've provided is accurate. If selected as a guest, I consent to being recorded and grant permission for my interview, name, bio, and headshot to be edited, published, and shared across the podcast's platforms and promotional channels. * termsandconditions

How to use this template

Click "Use This Template Free" to open it in the FormBuilder editor. From there you can add, remove, or reorder fields with drag-and-drop, switch themes for instant restyling, add your logo, configure email notifications, and set your success message. When ready, publish with a unique link and start collecting responses immediately.