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Photography Client Intake · Popular

Streamline Your Photography Client Intake Process

Gather client info, session details, and style preferences effortlessly with this free photography client intake form template.

Use This Template Free Preview

Volt theme

formbuilder.ai/f/portrait-event-photography-new-client-intake-session-preferences-form

Portrait & Event Photography New Client Intake & Session Preferences Form

Full Name

· · ·

Email Address

· · ·

Phone Number

· · ·

Submit

The Portrait & Event Photography New Client Intake & Session Preferences Form is designed to help photographers collect all essential information from new clients before a shoot. From contact details and referral sources to session type, location, and estimated guest count, this form ensures nothing falls through the cracks when planning a portrait or event photography session.

This template is ideal for freelance photographers, photography studios, and event photographers who want to deliver a professional onboarding experience. Clients can share their vision, preferred dates and times, and even select mood board images to communicate their desired aesthetic — giving photographers a clear creative brief before the session begins.

By using this intake form, you eliminate back-and-forth emails, reduce miscommunication, and set clear expectations from day one. Customize the fields to match your brand and workflow, embed it on your website, or share a direct link with new clients to get every project started on the right foot.

4 Pages

29 Questions

~10min To complete

Free No credit card needed

Field types Long Text ×4 Yes / No ×3 Address ×2 Short Text ×2 Dropdown ×2 Multiple Choice ×2 Full Name Email Phone Website URL Single Choice Date Time Picker Duration number picturechoice File Upload currency termsandconditions Signature

Questions in this template

Free template

The exact questions included — customize any of them to fit your needs.

Page 1 Client Information 7 questions

Client Information

1 Full Name * Full Name

2 Email Address * Email

3 Phone Number * Phone

4 Mailing Address Address

5 Personal Website or Portfolio Website URL

6 How did you hear about us? * Single Choice

7 If referred, who may we thank? Short Text

Page 2 Session Details & Preferences 10 questions

Session Details

1 Type of Session * Dropdown

2 Please describe your vision for the session or event * Long Text

3 Preferred Date * Date

4 Preferred Start Time * Time Picker

5 Estimated Duration Needed Duration

6 Session Location or Venue Name * Short Text

7 Venue / Location Address * Address

8 Estimated Number of People to be Photographed * number

Style & Mood Preferences

9 Preferred Photography Style * Multiple Choice

10 Select mood board images that match your desired aesthetic picturechoice

Page 3 Additional Requirements & Budget 9 questions

Additional Requirements

1 Do you require any specific props, backdrops, or setups? * Yes / No

2 If yes, please describe the props, backdrops, or special setups needed Long Text

3 Will there be children under 5 years old at the session? * Yes / No

4 Do any participants have accessibility needs we should accommodate? * Yes / No

5 Please share any accessibility details or special considerations Long Text

6 Upload any inspiration photos or reference images File Upload

Deliverables & Budget

7 Desired Deliverables * Multiple Choice

8 Approximate Budget currency

9 Preferred Turnaround Time * Dropdown

Page 4 Policies & Agreement 3 questions

Policies & Final Notes

Please review our session policies. A 30% non-refundable retainer is required to secure your date. Rescheduling is available up to 48 hours before the session at no additional charge. All images are delivered digitally with a print release for personal use.

1 Any additional notes, questions, or special requests? Long Text

2 I have read and agree to the session policies, cancellation terms, and usage rights outlined above * termsandconditions

3 Client Signature * Signature

How to use this template

Click "Use This Template Free" to open it in the FormBuilder editor. From there you can add, remove, or reorder fields with drag-and-drop, switch themes for instant restyling, add your logo, configure email notifications, and set your success message. When ready, publish with a unique link and start collecting responses immediately.