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Asset Tracking · Popular

Track Company Device Assignments & Returns Easily

Streamline IT asset management with this device assignment and return tracking log for laptops and mobile devices across your organization.

Use This Template Free Preview

Obsidian theme

formbuilder.ai/f/company-laptop-mobile-device-assignment-return-tracking-log

Company Laptop & Mobile Device Assignment & Return Tracking Log

Employee Full Name

· · ·

Employee Email Address

· · ·

Employee Phone Number

· · ·

Submit

The Company Laptop & Mobile Device Assignment & Return Tracking Log template is a comprehensive tool designed to help IT administrators and managers efficiently record and monitor the assignment and return of company-owned devices. It captures essential employee information, device specifications, asset tags, and condition details in one organized form.

This template is ideal for IT departments, operations teams, and HR professionals who need a reliable system for tracking technology assets throughout their lifecycle. Whether onboarding new employees or processing equipment returns during offboarding, this log ensures full accountability and audit-ready records.

By using this digital tracking form, organizations can eliminate paper-based logs, reduce asset loss, and maintain accurate inventory data in real time. Customize the template to match your internal asset management policies and integrate it seamlessly into your IT operations workflow.

3 Pages

27 Questions

~9min To complete

Free No credit card needed

Field types Short Text ×8 Dropdown ×5 Full Name ×2 Date ×2 Yes / No ×2 Signature ×2 Email Phone Single Choice Multiple Choice Long Text termsandconditions

Questions in this template

Free template

The exact questions included — customize any of them to fit your needs.

Page 1 Employee & Assignment Details 9 questions

Employee & Device Assignment Information

1 Employee Full Name * Full Name

2 Employee Email Address * Email

3 Employee Phone Number * Phone

4 Employee ID / Badge Number * Short Text

5 Department * Dropdown

6 Job Title / Role * Short Text

7 Assigned By (IT Administrator / Manager) * Full Name

Transaction Type

8 Log Type * Single Choice

9 Date of Assignment / Return * Date

Page 2 Device Details 12 questions

Laptop Information

1 Is a laptop being assigned or returned? * Yes / No

2 Laptop Brand Dropdown

3 Laptop Model Short Text

4 Laptop Serial Number Short Text

5 Laptop Asset Tag / Inventory ID Short Text

6 Laptop Condition Dropdown

Mobile Device Information

7 Is a mobile device being assigned or returned? * Yes / No

8 Mobile Device Brand Dropdown

9 Mobile Device Model Short Text

10 Mobile Device Serial Number / IMEI Short Text

11 Mobile Device Asset Tag / Inventory ID Short Text

12 Mobile Device Condition Dropdown

Page 3 Accessories, Notes & Acknowledgment 6 questions

Accessories & Additional Items

1 Included Accessories Multiple Choice

2 Additional Notes or Condition Remarks Long Text

Acknowledgment & Signature

By signing below, I acknowledge receipt or return of the listed device(s) and accessories. I agree to use company devices in accordance with the organization's IT Acceptable Use Policy and to return all items in good working condition upon request or separation from the company.

3 I have read and agree to the Company IT Asset Usage Policy * termsandconditions

4 Employee Signature * Signature

5 IT Administrator / Manager Signature * Signature

6 Signature Date * Date

How to use this template

Click "Use This Template Free" to open it in the FormBuilder editor. From there you can add, remove, or reorder fields with drag-and-drop, switch themes for instant restyling, add your logo, configure email notifications, and set your success message. When ready, publish with a unique link and start collecting responses immediately.